Operations Office Support 

Full Time

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The Operations Office Support plays a key role in assisting the Operations Administrative Assistant with a variety of administrative tasks. This position ensures smooth and efficient office operations, supports organizational growth, and maintains a high standard of professionalism, confidentiality, and communication with internal and external stakeholders. The role requires a proactive individual who can take direction while also working independently to achieve departmental objectives. Additional duties may be assigned as needed. 

 

 Job responsibilities include, but are not limited to: 

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• Coordinate office activities and ensure compliance with company policies and procedures 

• Provide administrative support to multiple departments 

• Generate purchase orders (P.O.s) for local and import growers, monitor inbound shipments, and record inbound freight details 

• Submit timely and accurate reports 

• Maintain and update databases for incoming P.O.s and daily receipts 

• Monitor and record contract or market prices for each line item 

• Ensure P.O. prices, invoices, confirmations of sale, and inspection certificates are current 

• Upload manifests, bills of lading (B.O.L.), and inspection certificates to the server 

• Check and update the Quality Report Cumulative database 

• Distribute quality reports and failed inspection certificates to growers 

• Format and organize reports and documentation to ensure accuracy and consistency before vendor submission 

• Maintain both physical and electronic filing systems for efficient storage and retrieval 

• Extract and analyze data to prepare supporting reports for departmental use 

• Provide backup coverage for department colleagues as needed 

• Monitor and replenish office supplies used within the department 

• Ensure the confidentiality and security of all sensitive files and documentation ​

 

 Qualifications: 

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• Knowledge of Microsoft Excel. Experience with Famous Software and the produce industry is an asset 

• Strong computer and data entry skills with high attention to accuracy 

• Excellent organizational, time management, and problem-solving abilities 

• Capable of managing multiple tasks with great attention to detail 

• Self-motivated and able to work independently with minimal supervision 

• Willingness to take initiative and ownership of responsibilities 

• Availability to work on Saturdays and holidays as required ​