Careers at topline farms

Senior Accounting Clerk

Department: Accounting

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Reporting to the Controller, you will be responsible for providing support within the Accounts Receivable and/or Payable processes.  

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Accounts Payable duties include the daily processing of purchase orders, entry of non-purchase order receipts, matching vendor invoices, communication with Suppliers and internal stakeholders and filing of completed vendor files. In addition to the daily responsibilities the role will assist with the month end close, assist with process improvements, and maintain a strong internal control environment.

Primary Duties:

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• Review, process, and compile the final Purchase Order files

• Review for completeness

• Prepare for payment

• Enter manual charges as required

• Match Vendor Invoices to Purchase Orders & Sales Orders

• Review Vendor Invoice with Famous PO and Charges sections

• Resolve discrepancies with Purchasing Clerks/Managers

• Modify Famous P.O., Invoice or Charges with approved changes

• Accounts Payable

• Purchase Match Vendor invoices in Famous

• Purchased Product Invoices

• Freight/Lumper Invoices

• Within Famous Invoices and Purchase Orders

• Voucher Non-PO Purchases and route to Buyer for approval

• Provide matched PO package to Controller for payments and filing

• Weekly Un-matched PO Analysis

• Prepare the Un-matched PO Report and review for overdue items

• Provide Controller with analysis and determine course of action

• Armstrong Top Pack / Westmoreland Transportation Voucher Entry

• Dry Goods Invoicing

• Create invoices for Dry Goods sales to local Growers and Vendors

• Reporting and Month End Close

• Assist Controller with Month End A/P report preparation as required

Secondary Duties

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• Provide Backup Support for all Office Administration functions as required

• Identify opportunities for improvement across all aspects of the Office Administration and related processes and procedures

• Assist with development of Processes and Procedures as required

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Competencies

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• High level of proficiency in Microsoft Excel

• Strong organizational, analytical, and problem-solving skills

• High level of attention to detail

• Works independently, with minimal supervision and takes ownership of the job​

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We do not use AI during the applicant screening or hiring process.

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Hourly Rate: $24–$26 per hour, depending on experience.

        Please email your resume to: careers2@toplinefarms.com